RSVP-Pro is a Windows 10 standalone application that streamlines roster management for organizations that hold regular meetings.

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The fast loading app allows the individual responsible for tracking RSVPs for upcoming meetings to register existing members from a last name ordered list.  The interface is touch screen enabled for similarly enabled computers.  Select the letter of the last name and the list fills with the names limited to that letter.  

There are two modes, selectable using the toggle below the list on the left: RSVP and Checkins.  RSVPs and Checkins totals are actively displayed on the lower right corner of the screen.

RSVPs can be distinquished between those who are just calling in to acknowledge they will not be there versus those who will attend.

 


 

     When checking in indiduals at the time of the meeting, a green check mark appears next to those who RSVPed.  This might be beneficial in giving preference to those who RSVPed in advance.

 


 

 

     Guests can be added or existing members edited on the fly within RSVP or Checkin modes.  Names are added to the list and be saved to the master roster.

 

      A random attendee function is provided to randomly generate a name from one of the attendees.  Each press of the button generates a new name.  This can used for "50/50 drawings" or other purposes and eliminates the need to use sperate numbered tickets (a cost savings).

 


 

At the end of the meeting, a text based list of attendees and call-ins is produced (comma delimited, first and lastname, alphabetized by last name and the city identifier of visiting members, guests/candidates and call-ins are in separate groupings).  

The monthly meeting roster, along with additions and corrections, is merged back to the master roster.  When setting up the new meeting, the master roster is used to create a blank roster for the new meeting. Previous rosters can be selected from the pull-down list.

The database is driven by excel so your data is saved for future queries and reports as desired.

 

The app is $60/year and your data is preserved in excel format even if you cancel the subscription.

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